Toyo Kohan Co., Ltd. (the “Company”) has established this policy as a guideline for the protection of personal information of consumers; shareholders, officers and employees of its customers, suppliers and related companies; and other individuals (“information subjects”) held by the Company. The purpose of this policy is for the Company to fulfill its social responsibility as a packaging manufacturing group and to earn the trust of its customers and other stakeholders.
1. Acquisition of Personal Information
The Company shall acquire personal information in a fair and lawful manner.
2.Public Announcement and Notification of Purpose of Use of Personal Information
When acquiring personal information, the Company shall, in principle, announce the purpose of use in advance on its website to notify information subjects of the purpose of use.
3.Use of Personal Information
The Company shall use personal information within the scope of the purpose of use set forth in the Appendix, and shall not provide personal information to any third party in Japan or any foreign country without prior consent of the relevant information subjects.
4.Sharing of Personal Information
The Company shares its customers’ personal information, including individual names, company and department names and contact details, with its group companies for the purpose of introducing products and services of the Company and its group companies, providing various information and facilitating marketing activities. With respect to the shared personal information, the Company shall receive requests for disclosure and other handling as well as complaints from customers. In addition, the Company shall be entitled to disclose and correct the content of the shared information and to suspend the use of such information, and shall be responsible for the management of such information, including security control.
5.Security Protection of Personal Information
The Company shall endeavor to keep personal information accurate and up-to-date to the extent required to achieve the purposes of use. In addition, the Company shall take necessary and appropriate security control measures to prevent personal information from being leaked, lost or damaged.
6.Supervision of Outsourcing Service Provider
The Company may outsource the handling of personal information to a third party. In such case, the Company shall select an appropriate third-party outsourcing service provider and exercise sufficient supervision of such provider to ensure the security control of the entrusted personal information.
7.Disclosure and Other Handling of Personal Information
When the Company receives a request from an information subject, with respect to personal information held by the Company, for notification of the purpose of use; disclosure; correction of, addition to or deletion of the content; suspension of use; deletion; or suspension of provision to a third party (a “request for disclosure and other handling”), the Company shall faithfully respond to such request in accordance with applicable laws and regulations as well as its internal rules and operational guidelines for personal information protection.
8.Contact Point for Requests and Complaints
The Company has set up the following contact point to faithfully respond to requests for disclosure and other handling and complaints about the handling of personal information from information subjects. If you have any request for disclosure and other handling regarding the personal information held by the Company, please contact the following office:
Contact office: General Affairs Department, Toyo Kohan Co., Ltd.
Phone: 03-4531-6850
9.Organization for the Protection of Personal Information
The Company shall appoint a director or operating officer in charge of information management to ensure proper control of personal information.
10.Establishment of Rules for Personal Information Protection
The Company shall establish the rules and operational guidelines for personal information protection, and shall ensure that its officers and employees fully understand and implement such rules and guidelines. It shall also conduct audits of their implementation status on a timely basis to make necessary improvements.
11.Education and Training Programs
The Company shall exercise sufficient supervision of its employees to ensure security control of personal information. To properly manage personal information, the Company shall provide its officers and employees with education and training programs regarding this policy and its rules and operational guidelines for personal information protection.
12.Compliance with Applicable Laws and Regulations
The Company shall comply with the Act on the Protection of Personal Information and other applicable laws and regulations in order to protect personal information.
Masahiro Kai
President
Toyo Kohan Co., Ltd.
（Appendix）
| Information subject | Purposes of use |
|---|---|
| Customers who have accessed the Company’s website to inquire about the businesses and/or products of the Company and its group companies, and visitors to the Company’s exhibition booth who have left their business cards or filled in the questionnaire | To introduce products and services of the Company and its group companies, provide various information and conduct marketing activities. |
| Those who have applied for a job at the Company (including those not employed) | To screen applicants and to go through the hiring process of successful applicants. Personal information of those employed shall be used as personal information of the Company’s employees. |
| Individual shareholders and registered pledgees of shares stated or recorded in the shareholder registry of the Company, and employee shareholders | 1.To exercise rights and perform obligations under the Companies Act. 2.To provide various benefits to shareholders. 3.To take various measures to promote smooth mutual relationship between the Company and its shareholders. 4.To manage shareholders in accordance with the standards required by applicable laws and regulations (e.g. preparation of shareholder data). |
| Directors, auditors and other officers as well as regular staff and other employees of customers to which the Company sells and provides products and services | To contact for business purposes, introduce products and services of the Company and its group companies, provide various information and conduct marketing activities. |
| Directors, auditors and other officers as well as regular staff and other employees of suppliers with which the Company has transactions such as purchasing, contract manufacturing and outsourcing. | To contact for business purposes. |